Smart Move - Hiring a Commercial Relocation Service

Streamline Your Move with a Help from a Commercial Moving Service

February 2017

Moving offices can be a disruptive and stressful experience for a business and its staff. However it is also an exciting opportunity for a fresh start. Finding a more functional space that will better accommodate your business needs, and creating an inviting space for your staff can do wonders for the workplace culture.

While relocating your business may seem like a very daunting task, here are a few simple things to keep in mind when planning a commercial relocation:

Get Planning

Moving offices should be approached like any other project. First up, develop a project plan which details each stage of the moving process, and outlines what needs to be done and when. Assign a project team and share the responsibilities between the team. Make sure everyone is clear on their role. Time spent developing a rigorous plan up front will ensure a much smoother relocation.

Set a Budget

Determining a budget for the relocation will give clear parameters and help guide decisions along the way. Once the move has been given the green light, work with the project team to allocate a budget and decide how this will be split amongst the various stages of the move.

A few costs to consider when setting your budget include:

The cost of hiring a commercial moving service.
The cost for the fit out (you may need to do some work on the premises to make it fit for your business)
The cost of down time for the company during the move. You should think about how the business is going to operate during the move and ensure you can afford a few days of non-operation while the office gets set up in the new location.

Review & Select Potential Premises

One of the most challenging steps in relocating will be choosing premises that will meet your business needs as well as your staff needs. Get this wrong, and you may end up going through this process again, sooner than expected! Here’s what to factor in when looking at new premises:

Location, location, location!

As with any type of move, choosing the right location for your new office requires careful consideration. Think about your staff, your clients and stakeholders, and how the location of the office may impact them. How accessible is the office? Are there good transport links or parking? It is important staff and clients are able to easily get to and from the premises.

Space

How much do you need? Space is expensive, it’s not just the rent but also business rates, service charges, energy consumption etc. Do you need space to expand? Typically for an office you should estimate 10sqm for each employee, plus meeting rooms, kitchen and storage rooms.

Business needs

What kind of office environment do you need in order to effectively carry out your business tasks? You may need larger meeting or conference areas, a more ‘open plan’ environment for greater collaboration, or enough room for future expansion.

Staff needs

In addition to the business requirements, it is important to consider your staff needs when choosing new premises. Safe and comfortable working areas, facilities such as toilets and kitchens, and space for breaks are just a few of the basic things to think about when looking at new office spaces.

Packing Up, Moving Out

When it comes to moving offices, one of the smartest moves you can make is to enlist the help of a commercial relocation service. Hiring professionals will remove both mental and physical strain. Furthermore, it can also be more economical when you consider the drop in productivity if you and your team attempt to handle it alone. John Ryan Removals have a wealth of experience in commercial relocation projects, and will ensure your office valuables and your employees make it through the move in one piece.

If you’re planning an office move, get in touch with the team at John Ryan Removals in Melbourne. They’ll help make your move a breeze, and all you’ll need to worry about is cracking open the bubbles to toast your new space!

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